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Personal Secretary - Band 3 (Talent Pool)

Western Health and Social Care Trust

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Personal Secretary - Band 3 (Talent Pool)

Western Health and Social Care Trust

937658

Administration

MAIN DUTIES & RESPONSIBILITIES

  • Provide a full secretarial support service to the team and other professionals.
  • Maintain diaries; arrange diary dates, venues, travel arrangement and hospitality. This also includes minute taking, audio typing and shorthand/note taking.
  • Organise the office and carry out routine secretarial duties which include the development and maintenance of an efficient filing system, brought forward system, mail distribution, photo copying, binding and ensure relevant files are available for meetings.
  • Open and record incoming mail and direct correspondence for the Team or otherwise deal with routine items.. This will include the writing and drafting of routine letters for signature.
  •  Facilitate communication within the department by liaising with relevant staff. Dealing with telephone calls and enquiries and taking relevant action as appropriate.
  • Type letters, memorandums and minutes. A high level of word processing skills will be required and the post holder will also be required to develop skills on Microsoft Office software and other computer packages as and when required.
  • Assist in the production of Power Point presentations required by department.
  • Provide administrative support in the production of policies and reports produced within the department.
  • Supervision of clerical staff if post requires so.
  • Management of stationery stock levels throughout the department using stock catalogue and non-stock requisitions so levels of stock are adequately maintained. 

Permanent, Temporary

Full Time, Part Time

3

£20,330 - £21,777 per annum

  • Personal Secretary - Band 3 (Temporary Waiting List) Job Description.pdf

    Download the Document

WHSCT - Trust Wide

Northern Ireland


The Trust is an equal opportunities employer
Personal Secretary - Band 3 (Talent Pool)

Western Health and Social Care Trust


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